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Use of Credit Notes against Automatic Supplier Payments

PostPosted: Nov 4th, '14, 21:36
by admin
Use of Credit Notes against Automatic Supplier Payments

Question

Please check when the below information was introduced in PLE1044:
"REJECTED CREDIT NOTE REPORT"
"-- REJECTED BECAUSE THE PAYMENT AMOUNT IS LESS THAN OR EQUAL TO ZERO --"
"Number of Suppliers : "
"Number of Credit Notes: "

I am not able to include any credit note into the transfer file, it gets accounted into the payment proposal but at the time I run the transfer file it gets rejected, although the payment amounts is greater than 0.

Answer
The rejected Credit Note report pre-dates Scala 5.1. It was certainly there in January 1998. It will appear unless you set Group Invoice Totals to "Yes". Not the Help Text for this field, "Group Invoices into a single payment per supplier? It is a good thing if you have a lot of payments to make since it will save space in the transfer file, but if it is switched off then the supplier will receive invoice nos." However, the invoice numbers still appear in the Payment List.

The logic is that each payment record has to be a debit, because we can only use credit notes against invoices. That is why we must group them.